Zenabeatz- Privacy Notice- May 2018
Zenabeatz School of drumming is committed to protecting and respecting your privacy.
Zenabeatz may change this policy from time to time and will make you aware of any changes. A copy of this policy can be found on www.zenabeatz.co.uk
How we collect personal information.
We collect personal information directly when you provide it to us, automatically as you navigate through the Site, when you provide it to us when you complete membership registration, buy items or services on our site or send us a communication.
Why do you need my information?
You have asked me to provide you with a service so I need your name, address, email address, telephone number, payment details and the name of your child and the school your child attends in order to set up your collections, create timetables and keep a record. Without them I will not be able to provide you with the service required. On certain occasions I will also require the child’s Date of Birth and I may need to know of any medical conditions that may effect your child during a music lesson.
Who will control my data?
The Data Controller for all the information you provide on any of these forms is
How I will use the information about you
The information will only be used to contact you with regards your Childs lessons, payments or other school related information. Zenabeatz will always comply with the General Data Protection Regulation and the Data Protection Act.
Who else will I share your information with?
In order to access subsidies for music lessons, I will need to share your child’s information with the Cornwall Music Education Hub, who are part of Cornwall Council. This may include checks with Education and Early Years, Children in Care and Admissions to confirm details for any claims relating to subsidies applied for.
Whenever your consent to share your information is required, we will always ask you and clearly explain why we are asking.
We may also share your information with third parties as indicated below to ensure the adequate safeguarding and welfare of members.
Emergency Details – This information is required to enable us to care for your child in the event of a medical emergency or accident and will only be used in this instance. This information may be shared with third parties in order to provide appropriate medical treatment.
Orchestra/Band Leaders – I may need to share application details with relevant leads as to ensure the adequate safeguarding and welfare of members at rehearsals, events and trips.
Our other providers we may share your information with not listed on the contracts register are as follows:
County Orchestra Leads
Schools and Colleges relative to the child
Cornwall Music Service Trust
Cornwall Music Education Hub
Our web designer Pristinewebwork is permitted access to process data for maintenance, development and hosting of the website. We have a full processing agreement in place.
Photography and video
We will always ask your permission or obtain your record of consent before taking and using any photographs or videos which may be used to help promote Zenabeatz
Will we share information without consent or knowledge?
In the following circumstances, the law allows information to be shared without your consent or knowledge:
7.1 To aid in the prevention and/or the detection of crime.
7.2 If your child’s behaviour constitutes a serious risk of harm to others.
How long will you keep this information for?
We will only retain your personal information provided for the duration of service provision after which time it will be destroyed in a secure manner. Whenever your information is required, we will always clearly set out how long we need to retain the data.
What are my data rights?
Your personal information belongs to you and you have the right to:
- be informed of how we will process it
- request a copy of what we hold about you and in commonly used electronic format if you wish (if you provided this to us electronically for automated processing, we will return it in the same way)
- have it amended if it’s incorrect or incomplete
- have it deleted (where we do not have a legal requirement to retain it)
- withdraw your consent if you no longer wish us to process
- restrict how we process it
- object to us using it for marketing or research purposes
- object to us using it in relation to a legal task or in the exercise of an official authority
How do I exercise these rights?
If you would like to access any of the information I hold about you or have concerns regarding the way we have processed your information, please contact:
Zena M Walker via firstname.lastname@example.org
Complaints, Compliments and Comments
Please contact me via email with any issues you may have regarding Safe Guarding or Data Protection.
We would prefer any complaints to be made to us initially so that we have the opportunity to see if we can put things right. However, if you are unhappy with the way we have processed your information or how we have responded to your request to exercise any of your rights in relation to your data, you can raise your concerns direct with the Information Commissioner’s Office Tel No. 0303 123 1113 https://ico.org.uk/concerns/Contact
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